Email Migrations And Installations

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Service Intro

What is Email Migrations

Email Migration is a process in which an email or multiple email messages are migrated from one email client to another email client. An equivalent term is Mailbox Migration, in which case records such as e-mails, appointments, contacts or tasks may also be migrated. In general, email migration is required when a user is switching from its current email client to a new one. Usually, email clients don’t support similar file formats for saving mailbox data.

Email migrated for Different Reasons

Mailboxes may be migrated for different reasons. For example, mailboxes may need to be migrated because a company wants to use a new email service provider. Or mailboxes may need to be migrated following a company acquisition or merger. In most cases, a simple one-time migration approach may be employed. However, more advanced scenarios exist, including:

01.

Consolidation:

Email migration is performed to consolidate multiple accounts into one, for example following an employee's departure.

02.

Backup:

Email migration is performed to back up or preserve data, for example, to ensure legal compliance.

03.

Coexistence:

Email migration is performed for evaluation purposes, for example during a migration pilot.

04.

Upgrade:

Email migration is performed to facilitate an upgrade, for example when deploying a new version of an email system.

Technical Procedures Of Email Migration

Various technical procedures are normally used to achieve email migration

Email forwarding:

This allows a mailbox to forward received content to a designated email address

MX record modification:

This allows a mail server to process emails on behalf of a designated SMTP domain.

Content conversion:

This allows content to be converted, for example from TNEF to MIME format.

Property mapping:

This allows properties to be mapped, for example from Gmail to Exchange contacts.

Copy Email:

Make a copy of an email from a source mailbox to a destination mailbox

What You’ll Need To Set Up Email Server

A separate computer with enough hard drive capacity, which will act as the email server.

Domain name for the email server that you’ll use to set up email addresses.

Reliable, high-speed internet connection.

An operating system like Windows or Linux to run the server.

Software programs like MailEnable that can sort and route emails, antivirus protection and spam filter like SpamAssassin (the software you’ll use depends on the operating system you settle on).